AMERICAN LIBRARY ASSOCIATION USF STUDENT CHAPTER CONSTITUTION
The name of this group shall be American Library Association University of South Florida Student Chapter (ALA). The ALA USF Student Chapter is an affiliate of the national American Library Association.
o To facilitate and encourage participation in the American Library Association,
o To increase awareness and use of the resources of the American Library Association, including publications, promotional materials, scholarships, and conferences.
o To provide a local forum for the focus and exchange of ideas and information about trends, issues and opportunities in the profession.
o To develop skills and relationships that will enable students to have a creative impact on the profession.
o To promote and support involvement in professional activities.
o To increase awareness of national issues in library and information studies.
DUTIES OF THE AMERICAN LIBRARY ASSOCIATION STUDENT CHAPTER:
The duties of the American Library Association Student Chapter shall include but are not limited to the following:
1. Attending University functions to promote the University.
2. Attending community functions to promote the University.
3. To work with the School of Library and Information Science and the College of Arts and Sciences to support SLIS and CAS student recruitment, retention, and financial support.
A. 100% of active membership must be USF students. Associate membership may be granted to non-students (e.g., non-degree seeking students, USF alumni) under special circumstances. These associate members shall not be given the rights and privileges of active USF students.
B. Active membership continues until either the member graduates or has been removed by the organization. Associative membership continues until either the member withdraws or has been removed by the organization.
C. Upholding the objectives and purposes of the organization, plus all members must attend, at a minimum, one function or meeting per semester, are the only requirements for continued membership.
D. If any member fails to uphold the purposes and objectives of the organization, does not meet membership requirements, or does not comply with University policies, he/she may be removed by a 2/3’s vote of the Active, voting members.
E. Only Active USF students in the organization have voting rights. Non-USF students do not have voting rights.
No dues, fees, assessments, donations, or other charges are levied for membership into the American Library Association Student Chapter. However, there are optional fees, if a student wishes membership with the professional organization of the national American Library Association, this organization sets its own dues/fees.
A quorum shall be composed of 50% + 1 of current, active voting members.
The required officer positions are: President, Treasurer and Secretary/Webmaster. These officers are elected to serve a term following elections of new officer(s) to the following school year’s elections (i.e. May through April). These officers are included in the Executive Board.
The appointed officer positions are: Vice President and Archivist. These officers are appointed to serve a term from September to April and are included in the Executive Board.
PRESIDENT: The President’s duties shall be to preside over meetings, appoint and oversee organizational functions, and to act as the primary University and College of Arts and Sciences liaison.
TREASURER: The Treasurer shall receive, dispatch, submit, and keep accurate records of all financial matters regarding the American Library Association Student Chapter.
SECRETARY/WEBMASTER: The Secretary shall record, keep, and make available copies of the meeting minutes, and dispatch correspondence related to the student organization. The Webmaster shall create and maintain as necessary the ALA student chapter Web site and online organizational community.
Appointed Positions: (Appointed by the President)
VICE PRESIDENT: The Vice President shall assist the President with her/his duties, preside over the organization in the President’s absence, and act as the primary School of Library and Information Science liaison.
ARCHIVIST: The Archivist shall document the events and activities of the American Library Association Student Chapter and preserve and organize existing historical documents and information regarding the history of the organization as related to the student chapter.
-At this time there are no optional positions, however, additional officers may be created by a majority vote of the Executive Board to service the organization. The duties and titles of these offices will be created and established in the organizational bylaws.
VII. ELECTIONS OF OFFICERS
One month prior to the last general meeting of the spring semester, the President must notify the members of the annual election of officers. The election should take place prior to the end of the spring semester.
Elections are conducted on Blackboard, in the election area of the ALA student chapter web site. In the event of a tie, a run-off between those candidates who tied will take place the week following the election.
In the event that a required officer position becomes vacant during the school year, the President must motion for the election. In the event that the President’s position is vacated, the Vice President takes on the interim responsibilities of the President and makes the motion for the election. In the event that the Vice President’s position is open or vacated, the Secretary makes the motion. In the event that the other officers’ positions are vacated, the Treasurer makes the motion. The motion must be seconded. The motion carries with a simple majority vote of the Executive Board.
In the event that any other position is vacated during the school year, a simple majority vote of the Executive Board is required for the election. The members must be notified of said election.
VIII. OFFICER REMOVAL CLAUSE
If any officer fails to uphold her/his post, meet membership requirements or does not comply with University policies, a vote of “no confidence” must be presented to the Executive Board. Written notification shall then be presented with reason for removal to the officer in question. After the officer in question has had his/her right to speak to the board on their own behalf, a vote is taken from the Executive Board. The officer in question does not have a vote. He/she may be removed from office by a vote determined by a majority vote of the Executive Board.
The officer transitions meeting will be held 2 weeks following the election of new officers. The Executive Board meetings should be held, at a minimum, once a month during the spring and fall semesters. The General Member meetings will meet monthly during USF academic terms. A special meeting can be called by an officer, when necessary, with a 48-hour notice.
X. RULES OF ORDER
Meetings shall be run according to Robert’s Rules of Order.
XI. AMENDMENT/BY-LAW CHANGES
The American Library Association Student Chapter shall operate in accordance with all University, Student Government, Student Activities and Student Organization Advisory Board provisions. Any amendment or by-law changes regarding the American Library Association Student Chapter shall be passed by a majority vote as defined above, and will be considered pending until presented to and reviewed by Student Activities.
XII. ANTI-HAZING CLAUSE The American Library Association Student Chapter expressly prohibits its members, both individually and collectively from committing any acts of hazing as defined herein: Hazing means any action or situation that recklessly or intentionally endangers the mental or physical health or safety of a student for the purpose of initiation or admission into or affiliation with this organization. Such term shall include, but not be limited to, any brutality of a physical nature, such as whipping, beating, branding, forced calisthenics, excessive exposure to the elements, forced consumption of any food, liquor, drug, or other forced activity that adversely affect the mental health or dignity of the individual to extreme mental stress, such as sleep deprivation, forced exclusion from social contact, forced conduct which could result in extreme embarrassment, or any other forced activity which could adversely affect the mental health or dignity of the individual. For the purpose of this section, any activity as described above upon which the initiation or admission into or affiliation with this organization is directly or indirectly conditioned shall be presumed to be a forced activity, the willingness of an individual to participate in such activity notwithstanding.
XIII. ORGANIZATION AGREEMENT
The American Library Association Student Chapter agrees to abide by FL State Statute #240.262 regarding hazing. Furthermore, the organization agrees to abide by all Student Activities’ policies as outlined in the Student Handbook, to check the organization’s mailbox regularly, to communicate via e-mail upon request, and to update the organization’s records (Officer Listings Form) whenever there is a change in organizational leadership.
Ratified November 21, 2005